ADMINISTRATIVE SPECIALIST I

Our client a multinational organization with offices in several continents is urgently looking to fill vacancies for their operation at Diego Garcia, Indian Ocean Highland.

POSITION TITLE: ADMINISTRATIVE SPECIALIST I
DEPARTMENT M&A – PSM (CENTRAL WAREHOUSE)
POSITION REPORT TO: WAREHOUSE MANAGER

 

DESCRIPTION OF JOB TASK AND RESPONSIBILITIES:

  • Coordinates and maintains records with Central Warehouse staff.
  • Creates and modifies various documents, i.e., training records, organizational charts, office space, and office assignments.
  • Provides direct support to the Central Warehouse staff, assisting in daily office needs, dissemination of new directives, company’s business practice, and policies along with managing our company’s general administrative activities.
  • Provides administrative function in the maintenance of all pertinent files, generating reports,

presentations, graphs, and charts.

  • Prepares requisition/MPR for all various office materials, supplies and equipment and ensures it adequately level of availability.
  • Conducts clerical duties including filing, answering phone calls, responding to emails, and preparing and maintaining operations documents and reports.
  • Assisting with the onboarding of new hire employees.
  • Responsible for consolidating paper timesheets of all employees.
  • Maintain personnel records to include a screening of Leave / R&R Requests and Personnel Action Notices (for travel, promotions, transfer, and termination) before submitting them to the Human Resources Department.
  • Accepts and reviews correspondence, messages, and other paperwork to determine the nature of action and forwards them to the appropriate persons.
  • Typical duties include general clerical and project-based work.
  • Responsibilities may be unique to a specific function or department but are mainly administrative in nature.
  • Under close supervision, works to complete defined tasks IAW standard procedures requiring some knowledge of general office procedures.
  • Supports general business operations by providing simple administrative support activities

 

 BASIC JOB QUALIFICATIONS: (Knowledge, Skills, and Abilities (KSAs)

  • Must possess administrative, organizational, and computer skills to include proficiency with

Microsoft Office suite including (MS Word, PowerPoint, Excel, and Outlook).

  • Proven ability to organize, prioritize, and follow through to completion on multiple tasks, under strict deadlines and under changing priorities.
  • Previous experience with, or an ability to learn to use common office equipment, such as modern phone systems, and copy machines.
  • Comfort multitasking and handling multiple requests from different individuals and departments.
  • Ability to work quickly and in a potentially high-stress environment.
  • Strong communication skills and extremely self-motivated when managing communication

channels.

  • Must pass overseas medical screening and be in good health.
  • Must have a valid and be able to obtain driver’s license and be able to drive manual and/or automatic transmission vehicle.

JOB SPECIFICATIONS: SPECIAL CERTIFICATIONS OR TRAINING

N/A

EDUCATION:

  • Must have at least a high school diploma is required; an associate or bachelor’s degree is preferred.

EXPERIENCE:

  • Minimum of 2 years of experience in Business and Industrial areas and/or general office experience performing the full range of office support duties.

Basic terms of the job offer.

  • Assignment Duration: 12 months. Renewal subject to performance and project status.
  • Base Monthly Salary: 48 hours per week minimum work requirement: $600 (based on 48 hr. work week requirement)
  • Working schedule: 48 hours per week (8 hours per day/6 days a week)
  • Payroll period: Monthly. Amount give take home.
  • Overtime: Work more than 8 hours per day or work performed on a rest day and/or holiday,

will be paid as overtime at the base salary rate.

  • Accommodations: Housing, transportation, meals in-country, and laundry facilities are provided
  • Sick Leave: Employee will accrue 2.67 hours of sick leave for each full month of service, beginning with the completion of the first full month of Foreign Service employment.
  • Annual leave Up to 21 days paid at the end of each 12-month contract.
  • Travel will be provided by the employer to the employee’s home country.
  • Project Holidays: 10 paid holidays. New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Philippine Independence Day, USA Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day

 

Other requirements

  • Your Passport must be valid for at least 12 months, with at least 6 total blank visa pages remaining.
  • Updated covid and yellow fever vaccination certificate

 

Interested candidates are requested to apply ONLINE via the form below. Only shortlisted candidates will be contacted.

Salient Features

EXPERIENCE REQUIRED2 YEARS

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